Briefing Sessions

Briefing Sessions are used to inform Elected Members on the items of business to be presented and discussed at the forthcoming Council meeting.

Briefing Sessions are open to the members of the public, and question and statement time is permitted. Questions and statements must relate to an item on the current agenda. A member of the public may request to present a deputation to the Elected Members relating to an item on the agenda.

Deputations are received on the same evening as the Briefing Session and at the commencement of the meeting. No decisions are made at Briefing Sessions although Elected Members may request additional information or may request alternative wording for motions to be prepared for possible consideration at the forthcoming Council meeting.

Deputations

The City provides an opportunity at a Briefing Session where members of the public may speak on an item listed on the agenda. A time period of up to 15 minutes is set-aside for each deputation that is approved by the Mayor, with an opportunity for Elected Members to ask questions. Any member of the public may request to make a deputation on a matter contained in the Briefing Session agenda and all requests for deputations must be submitted by 4.00pm the Monday prior to the Briefing Session. Please refer to the related information on Deputations at Briefing Sessions for further information.

Deputation Request Form

Public question time

Members of the public are able to ask questions on a matter listed in the Briefing Session agenda. All written questions by residents /ratepayers should be lodged in writing by email by close of business on the Monday prior to the Briefing Session.

Answers to questions received within that timeframe will be provided, where practicable, in hard copy at the Briefing Session. Please refer to the related information on public questions for further information.

Public statement time

Members of the public are also able to make a public statement for up to two minutes on any matter on the Briefing Session Agenda. Please refer to the related information on public statements for further information.

For further information view the Procedures for Strategy Sessions Briefing Sessions and Council Committee Meetings and Briefing Sessions and Council Meetings Frequently Asked Questions.