Tag: Committee

Chief Executive Officer Recruitment and Performance Review Committee

Role of Committee

The role of the Chief Executive Officer Performance Review Committee is to:

  • recommend to Council the selection and appointment process of a Chief Executive Officer;
  • recommend to Council the preferred consultant to assist with the recruitment process for a Chief Executive Officer;
  • undertake the interview of preferred applicant(s) on the advice of the appointment consultant’s shortlisted applicants for the position of Chief Executive Officer;
  • recommend to Council the appointment of a preferred applicant as Chief Executive Officer under the terms and conditions of an agreed Chief Executive Officer Employment Contract;
  • review the Chief Executive Officer’s performance in accordance with the appropriate provisions contained within the Chief Executive Officer’s employment Contract;
  • prepare and table the concluded report, in accordance with the appropriate provisions within the Chief Executive Officer’s Employment Contract to the Council;
  • review the Chief Executive Officer’s performance on an on-going basis as and when deemed necessary in accordance with the appropriate provisions contained within the Chief Executive Officer’s employment Contract;
  • review the Key Performance Indicators to be met by the Chief Executive Officer;
  • review the Chief Executive Officer’s remuneration package, in accordance with the appropriate provisions within the Chief Executive Officer’s employment Contract;
  • review the Chief Executive Officer’s Employment Contract and make recommendations to Council in relation to varying the contract as and when necessary.

Membership

Committee Members

Deputies

Quorum

Four

Committees and reference groups overview

To assist with its decision-making, Council is able to establish committees from time to time. Committees report to Council and are subject to the requirements of the Local Government Act 1995 and the City’s meeting procedures for meetings. The following committees have been formally established to assist Council in its decision making role:

Committee meetings are not open to members of the public and committee cannot make decisions that are binding on the Council; they make recommendations to Council only.

Council has also established a number of working groups or reference panels to involve and improve community participation in the City’s decision-making process. The following reference groups and panels have been created:

Policy Committee

Role of the Committee

The role of the Policy Committee is to:

  • make recommendations to Council on the development and review of the City’s policies and overall policy framework;
  • make recommendations to Council on the development and review of the City’s local laws;
  • oversee the strategic direction of the City’s Art Award events, Visual Art Collection and Visual and Performing Arts Programs; and
  • make recommendations to Council on strategic planning matters, including planning strategies, scheme amendments, structure plans, local development plans, and submissions on urban planning matters to government agencies requiring a Council decision.

Membership

Committee Members

Deputies 

Quorum 

Four

 

Major Projects and Finance Committee

Role of the Committee

The role of the Major Projects and Finance Committee is to:

  • oversee the progress of the City’s annual capital works program and review of the City’s Five Year Capital Works Program;
  • make recommendations to Council on modifications of capital works projects and major strategic capital projects;
  • make recommendations to Council on various elements of major strategic capital projects (such as Ocean Reef Marina, City Centre Office Development and Joondalup Performing Arts and Cultural Facility), including but not limited to:
    • project scope;
    • design elements and core project components;
    • development models and financial structures;
    • on-going management and utilisation models;
  • make recommendations to Council on the services to be provided by the City and the standards of service delivery being cognisant of industry best practice;
  • oversee the City’s financial management activities, funding proposals and long-term strategic financial planning;
  • make recommendations to Council on reviews and impacts on the City’s 10 Year Strategic Financial Plan.

Membership

Committee Members

Deputies

Quorum 

Four

 

Audit and Risk Committee

  • Role of the committee

The role of the Audit and Risk Committee is to:

  • guide and assist the City in carrying out its functions:
    • under Part 6 – Financial Management, of the Local Government Act 1995;
    • in relation to audits conducted under Part 7 – Audit, of the Local Government Act 1995;
    • relating to other audits and other matters related to financial management.
  • review the Chief Executive Officer’s report into the appropriateness and effectiveness of the City’s systems and procedures in relation to risk management, internal control and legislative compliance, presented it by the CEO under regulation 17 of the Local Government (Audit) Regulations 1996 and:
    • report to the Council the results of that review;
    • give the Council a copy of the CEOs report.
  • review the CEO’s report into the appropriateness and effectiveness of the City’s financial management systems and procedures under regulation 5(2)(c) of the Local Government (Financial Management) Regulations 1996 and:
    • report to the Council the results of that review;
    • give the Council a copy of the CEO’s report.
  • support the auditor of the City to conduct an audit and carry out the auditor’s other duties under the Local Government Act 1995 in respect of the City and to oversee the implementation of any actions in accordance with regulation 16(f) of the Local Government (Audit) Regulations 1996.
  • consider the adequacy and effectiveness of internal controls by reviewing reports from the Internal Auditor, the Administration, Office of the Auditor General, consultants and other external oversight agencies as appropriate;
  • enquiring with the Internal Auditor or the Administration about processes to detect and prevent fraud or corruption and to their awareness of any suspected, alleged or actual fraud or corruption and the City’s response to it (subject to confidentiality considerations);
  • assessing the adequacy of the annual internal audit plan and the three-year internal audit plan;
  • identify and refer specific projects or investigations deemed necessary through the CEO, the Internal Auditor and the Council if appropriate and receive any reports detailing the results of those investigations;
  • review the strategic risks to the City and the plans to minimise or respond to those risks. This includes assessing whether risks that may prevent the City from achieving its objectives or maintaining its reputation have been identified.

Membership

Committee members

Deputies

Quorum

Four